Benefits

This system will provide large savings by reducing:

• Storage space for paper files.
• Storage Rental, Rates, Heat, Light, Security - No physical storage costs.
• Duplication Costs - No need for duplicate paper copies or discs.
• Postage - No need to post your files or discs.
• Time - Instant access to files from your desk 24/7, no time lost in locating and obtaining paper files.
• Waiting times - No delays waiting for files to arrive by post or be copied.
• Transporting Requirements - No need to carry large files of notes to and from meetings.
• Local IT Involvement - No specialist IT setup, maintenance or costs.
• Loss and Damage to Discs - In the office or in the post.
• E-Mail Problems - No limitations on file size email transfers.

Improved Security:

• Secure Storage Sites - Physical and software storage of files is of the highest level.
• High Level Software Encryption - SSL Secure Sockets Layer (as used by online financial institutions).
• Files are stored in 2 places - The Archive Bureau Site and the Archive Bureau local secure server for even more security.
• Risk of damage or loss by fire, theft and software intrusion reduced.

Increased Efficiency:

• Increased production - By the reduction in time searching for and accessing files.
• Instant access - Files are immediately accessible.
• Remote access - From a laptop or PC while in, or away from the office.
• Shared access - Files can be quickly and easily shared with secretaries and other interested parties.
• Deadlines eased - Deadlines for getting files to respective parties reduced, just register them at the Archive Bureau and they can download the files immediately.
• Updating of records - No need to return original Folders or Discs, just send the updated records.